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Services

QuickBooks Certified / Specialize In Working With Small Businesses / Software Integrations

  • Monthly or Weekly Bookkeeping

  • Quarterly Bookkeeping

  • End Of Year Tax Prep

  • Software Integration

  • New Business Bookkeeping Set Up

  • Train Employee For Day to Day Operations

  • Do It Yourself Bookkeeping Support

  • QuickBooks Support

  • QuickBooks Online New Account Set Up

  • QuickBooks Cleanup

  • QuickBooks Payroll

  • QuickBooks Move Desktop to Online

  • Or Hire Me To Learn New Software And Set Up.

  • General Consulting

  • Monthly Invoice Billing or Collections on Past Due

  • Payment System Support (QB Merchant, Stripe, Authorize.net)

  • ADP Payroll - Set Up and Payroll Run

  • Insurance Audits

  • Financial Reports

Monthly/Weekly Bookkeeping

Monthly/Weekly Services are quoted based on your business needs. Can provide as little or as much as you need. Can pick and choose any that apply.

  • Need a monthly or quarterly P&L kept up to date with your business.

  • Bank feed clearing and monthly/weekly bank reconciliation.

  • Clear undeposited funds and unapplied payments. Provide a open invoice list.

  • Provide a recurring monthly expense report.

  • Software Integration monitoring and reconciliation.

  • Payroll Services through QuickBooks or ADP Payroll

  • QuickBooks Contractor/Vendor Pay Direct Deposit

  • 1099 Tracking and following.

  • Receipt Review.

  • Work with accountant and client for end of year taxes.

  • Zoom support

  • More upon request

Software Integration

Software Integration with QuickBooks is very popular. Many small business owners especially tradesmen will find that using a software designed for their business service, scheduling/dispatching employee or technician will allow to integrate invoices and payments from software directly to QuickBooks online and then maintain as an owner the accounting/bookkeeping side or hire a bookkeeper to handle.

  • Over the years I have integrated 15 or more software with QuickBooks Online.

  • Work with client/owner to sync data with QuickBooks Online and reconcile invoices and payments.

  • Troubleshoot sync issues and clean up incorrect data in QuickBooks. (Most common sync issue with a customers name you may not realize is that if they are set up in system as a vendor or employee name, it will not sync as a customer with invoice, you will need to slightly change name to sync)

  • Most payments will be set to go into “Undeposited Funds” which can seem confusing but I recommend doing so to match undeposited funds with payment to ensure that a payment marked in your outside software is correct and received. Also it can create a bank reconciliation confusion when payments go directly into bank account. (Most common issues I see are payments marked paid by accident, payments that did not clear still marked paid, wrong payment applied to invoice. Invoice not created)

  • Another is “unapplied payments” which is most easily corrected by going into payment and selecting invoice to pay.

  • Other issues can include technicians duplicating customers, I can monitor and merge when possible. Most software allows to merge and keep multiple locations for customers.

  • Handling clients with multiple locations can cause a lot of duplicate data and overlooked billing. Can assist with keeping accounting together and providing statements.

  • I can attempt to work with a software’s accounting tools, however, I found that many are limited and do not provide a full accounting system for end of year taxes. Hopefully one day soon this will improve.

Payroll Specialist

Can work with client to set up payroll services for the first time and manage or manage current set up.

  • Set up with QuickBooks Payroll services - recommended for smaller companies and non complicated HR requirements. Can pay payroll taxes through.

  • Set up with ADP Payroll services with client - recommended for larger employees and multi state employees. ADP will keep company up to date with rules and regulations of state and city. Can also pay payroll taxes.

  • Can provide forms and collect forms and documentation from new employees or contractors as well as perform data entry to add/set up.

  • Can run weekly, bi weekly or monthly payroll runs.

  • Can provide assistance or training to client employee to perform duty.

  • 1099 Tracking and Filing. (Payroll services will provide W-2 forms)

Payment System Support / Other QuickBooks Support

  • Recurring Invoice Set Up - Create authorization forms, Schedule recurring invoices or payments.

  • Payment runs - have assisted in the past with monthly subscriptions/invoicing, automatic payments, manual payment run, updated payment type, collections, Authorization forms. Can assist/train owner appointed employee.

  • Payment systems - Data Entry or Syncing to QuickBooks or using their system. I have worked with many and all have advantages or disadvantages. QuickBooks Merchant, Authorize.net, Paypal, Stripe Merchant USD & CAD, Global Payments (for multicurrency).

  • Multicurrency within QuickBooks - While QuickBooks does not support importing two currencies from a bank feed, it does allow invoicing and bill pay in multicurrency with an adjustment system based on the daily exchange rate. Example, you are a US company with both US and Canada customers. You would use the US currency but create a multicurrency invoice that is converted.

  • POS Systems - Enter daily, weekly or monthly sales receipts into QuickBooks. A lot of systems are not integrated with QuickBooks directly, usually provided reports that can be exported/imported but if available can assist with.

Collections /Outstanding

  • Can send out monthly statements, follow up on past due and debts. Work with customers/clients for payment plans. Ultimate goal is to create a friendly line of communication where I can get response, payment or payment status.

  • Can provide sample email templates upon request.

  • Can create statements to send to customer/client.

General Consulting

If you need a bookkeeping consultant to assist with troubleshooting bookkeeping tasks or provide guidance. Provide consult in meetings to set up business resources (such as consult in meetings to set up software, payroll, etc.)

QuickBooks Cleanup

QuickBooks cleanup can require many different actions. You can have unreconciled bank accounts, duplicate transactions, uncategorized or miscategorized transactions, syncing issues, undeposited funds and unapplied payments unresolved or just be behind on your bookkeeping.

End of Year Tax Prep

End of year tax prep can be included in monthly bookkeeping or a one time service required. Whether your just getting caught up with current year or are behind on taxes, I can provide necessary tax prep. Most accountants won’t even speak to you until you have all your final numbers or are very expensive to assist you. It can seem overwhelming but I can work with you to create a system and provide focus to the necessary areas of your business.

New QuickBooks Set Up

If you need a new QuickBooks account set up but don’t have the time or just need assistance. I can provide a pro advisor discount to qualified clients.

QuickBooks Desktop to Online

If you need your desktop version of QuickBooks converted to QuickBooks online. Can seem overwhelming but is a fairly easy process I have done many times. Main thing to focus on when converting to QuickBooks Desktop to Online is making sure you are on the correct subscription plan. Example, if you use purchase orders, inventory tracking, batch invoicing, users needed, etc.

Reasons to switch:

QuickBooks will eventually be discontinuing their Desktop subscriptions to focus on improvement of the QuickBooks online version. The convenience of the online version :

  • Login to your account wherever you are

  • Connect your bank feeds so that your transactions can be categorized to stay current.

  • Allow your bookkeeper and accountant access.

  • Add users with availability to limit user access. (Similar to Desktop but also included)

  • Download QuickBooks app and use “Snap Receipt” feature to add directly into QuickBooks for later review and classification or use app to classify as you go.

  • Use one seamless QuickBooks Online and QuickBooks Payroll Services.

  • Optional QuickBooks merchant services with a flat rate per transaction, no hidden fees or monthly charges. Can keep your own merchant and possibly sync data depending on provider.

  • Optional bill pay options, QuickBooks advanced features, such as project budget planners.

  • Employee Timesheets and Workforce App.

  • Recurring Invoicing and Payments.

  • Software Integration

  • Much more

New Business Bookkeeping Set Up

Setting up a functioning bookkeeping system can be overwhelming or just time consuming. I can provide:

  • New QuickBooks account set up or alternative bookkeeping software.

  • Recommendations for bookkeeping tasks daily, weekly, monthly.

  • Payroll Set Up, Employee Onboarding Forms.

  • Software Integration - Sync a software with QuickBooks online.

  • Required documents for end of year tax filing.

  • General consulting, assist in meetings that requiring accounting representative.

Train An Employee For Day To Day Operations

For a small business owner, training an office person can require organization and time away from business service. Can provide :

  • Customized instructions for day to day operations and job duties for office assistant or in house accounting department.

  • Daily or Weekly meetings, phone and email support for office person. Zoom meetings for support and training. On site training for local only.

  • QuickBooks training or software assistance.

  • Assistance with invoicing, collecting payments, running reports, dealing with difficult customers/clients.

  • Office set up and organization, if local can provide in person office organization and preparations for office assistant.